Conference organizers in Russia

Meeting management is the main area of concern of Proekta agency working in Moscow and across the country. For several years we have held over 200 various. As in any other country in Russia conference organizers also should be selected very carefully.


Most often meetings are used to report some new information and for training. Companies that develop a dealer network regularly hold partner meetings they discuss future plans at. Pharma companies also gather their clients, destination representatives for training purposes. Conference organization as a corporate event sets a goal of business development by means of rap sessions, training, discussions.


Business meetings types can be distinguished by participants, frequency, and goals. By participant type  these are client, partner, dealer conferences that unite delegates by business occupation. Cycle, annual, quarter and event-driven (one-time) conferences – by frequency. They can be divided into training, discussion, and concluding by their goals, but often this events are of multipurpose nature. It should be taken into account to organising conferences in Russia.


As any event, conference organizing in Russia has its details and features that must be considered. These are composition of a business meetings, participant's business occupation, for example, events in pharma and car fields are different to the core. Accurate execution of a technical rider and technical team’s expertise will be a key aspect. Efficient timing and sound coffee breaks menu are of great importance to organizing a conference in Moscow up to the mark.


All problems at any event always trace its roots to poor preparation and planning. That’s why when something goes wrong it is generally not external, but internal factors. Let’s give two most common situations that cause international conference organisers headaches. Equipment failure and unplanned timing shift – these two situations are equally frustrating since they require operational measures and great labor efforts. Organising a conference is a complicated but very interesting process regardless of your previous experience. In the equipment case everything’s clear – you need to repair or replace it and do it as quick as possible. But it’s a little bit harder when a group of participants is late for their flight because of a latish speaker. In any case an experienced event manager always elaborates a plan B at the stage of planning.


Turning to the stage of planning and our experience, we state careful choice of a venue allows avoiding majority of troubles. Whether it is a hotel or a conference hall without hotel services, there are important criteria for venue choice. At this stage event management services from professionals will come in useful and pay off in the future. Firstly, it’s area. There are standards for area per participant based on the event format, not less 2-3 sq.m. at the average. A room should be well ventilated, daylighting is desirable while the opportunity of creating complete darkness is obligatory. The absence of columns and hall regular shape will be an additional advantage. 

Congresses, conference room for rent and business trainings

Decathlon Leader's Meeting
Decathlon Leader's Meeting

Annual conference of Decathlon's country leaders in Moscow

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Integra Korston
Regional leaders training

Training for leaders of regional divisions

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Top officers meeting

Annual meeting of Company's top officers

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Severstal Imperial
Team building in the outskirts of Moscow

Educational training with elements of team building

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Severstal Sokolninki
HR conference in Moscow

Regional HR specialists training

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Severstal Renaissance
Corporate conference in Moscow

Top officers professional development program

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Severstal Spb
Corporate training in Saint-Petersburg

The series of training events for Severstal

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Severstal USA
Conference in the USA

Corporate conference in Dearborn, Michigan

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Nissan Ritz
Dealership conference in Moscow

Annual dealership conference in Ritz Hotel in Moscow

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Nissan Radisson
Dealership conference in Moscow

Dealership conference for Nissan

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Nissan Barcelona
Conference in Barcelona

Conference for Nissan dealers in Barcelona

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Severstal Vinogradovo
Training conference in the outskirts of Moscow

Summer training for regional leaders

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Moscow, Butyrskaya Street 62

+7 (499) 653-65-25 (Mon-Fri 10:00-18:00)

Saint Petersburg

Saint Petersburg, St. Lva Tolstogo 1-3

+7 (499) 653-65-25 (Mon-Fri 10:00-18:00)


Rostov-on-Don, St. Koroleva 5b

+7 (863) 333-21-96 (Mon-Fri 10:00-18:00)